Guidelines for Funded Research

Article (1): These guidelines are called funded scientific research conditions at Birzeit University for the year 2010, valid from the date of ratification.

Article (2): Scientific research is defined as any scientific effort that aims to expand human knowledge that is of interest to the university and community. Birzeit University aims at encouraging scientific research, its organization and to support it financially and morally in accordance with these instructions.

Article (3): The university’s Scientific Research Committee is formed by the university president, in consultation with the Vice President for Academic Affairs, as follows:

  1. The committee is comprised of the president and four to six faculty members or researchers selected by the president, upon the recommendation of the Vice President for Academic Affairs.
  2. The committee shall be formed for a period of two years, subject to renewal, while taking into account the changing of less than half of the members annually. The selection of members is based on research experience and diversity of disciplines.
  3. The committee has the right to invite one or more concerned individuals with scientific research from inside and outside the university to consult on certain issues when needed, but those invitees don’t have the right to vote.

Article (4): The scientific research committee assumes the following tasks and powers:

  1. To propose the scientific research support policy at the university and its priorities.
  2. To draw the foundations of cooperation and coordination with other stakeholders in scientific research at the university and outside.
  3. To consider scientific research proposals, which are presented by the faculty members, researchers and others for adoption and to make recommendations with respect to funding, in light of the available budget for scientific research.
  4. To discuss the annual budget for scientific research.
  5. To discuss the annual report prepared by the chairman of the committee before it is submitted to the Vice President for Academic Affairs, who presents it to the University Council.
  6. To follow-up on research projects and recommend their continuation or completion.
  7. To offer recommendations to the Vice President for Academic Affairs, after seeking the opinion of the department’s chair and dean, regarding whether to appoint the faculty member as a full-time or part-time researcher.
  8. Any other matters related to scientific research.

Article (5): Powers and responsibilities of the Committee’s chairperson include:

  1. Implementation of and encouragement for scientific research support at the university.
  2. Preparation of the annual draft budget for scientific research (research supported by the university).
  3. Quest for funding for scientific research from sources within and outside the university.
  4. Follow-up on research projects in the university and other joint projects with outside parties.
  5. Submission of periodic reports on the status of scientific research in the university to the vice president for academic affairs.
  6. Responsibility for research supported by the university, not research supported by outside parties, however, the chairperson is expected to stay knowledgeable in the latter.

Article (6): Support for scientific research procedures:

  1. Applications should be made on the scientific research committee form.
  2. Applicants are to submit a copy of the form to the committee and another electronic copy to the department chair.
  3. The department chair reviews and evaluates the research project, makes a recommendation, and assigns the number of hours allocated for research writing.
  4. The department chair presents the research project application to the dean of the concerned faculty, along with the necessary recommendations, and keeps a copy of the form.
  5. The dean presents the application to the chairperson of the Scientific Research Committee along with his/her recommendations and keeps a copy of the form.
  6. In the case that there is more than one researcher from the same department that has applied to the department chair and dean of the faculty, the application should include the recommendations of the concerned departments and faculties.
  7. The committee should discuss all the applications and draw up appropriate recommendations, particularly estimating the effort required to conduct the research, and the type and amount of support needed. The committee focuses on the extent the research is compatible with the work plan and ethics of scientific research, particularly in the event that the research deals with humans, animals or the environment. The committee may ask experts from inside or outside the university to assess the research project applications.
  8. The researcher/s shall submit reports to the chairman of the scientific research committee twice a year, and send a copy of these reports to the department chair and dean, and the report should include a presentation of what has been accomplished, publications, if any, and a statement of expenses.
  9. Upon the completion of research, the researcher/s submit to the chairperson of the Scientific Research Committee a soft and hard copy of the research report (including what has been published) with a summary if it is in a different language. A copy of the report is also sent to the department chair and dean.
  10. The researcher is entitled to publish his/her research in the way he/she finds suitable, provided that he/she mentions the university’s support for his/her research, in compliance with the instructions in force in that respect.
  11. The Scientific Research Committee shall consider the scientific research after completion (based on the final report submitted by the researcher), and the acceptance of its publication as a positive evaluation of the research.
  12. The support is put on hold or regained through a decision by the Vice President for Academic Affairs, upon the recommendation of the Scientific Research Committee, in the following cases:
    • The research is not implemented according to the stage set out in the research proposal, without a justification accepted by the Scientific Research Committee. 
    • The conviction of the Committee that the researcher has failed to work adequately.
    • Evidence on disbursement of funds as required, or without the necessary approval.
    • The researcher leaves employment at the university.
    • The university may support research submitted by university staff, and in this case, the application is submitted to the concerned administrative unit director, who refers it to the Chairman of the Scientific Research Committee for consideration.
    • The financial support disbursement must take place according to the university’s financial system and within budget allocations to be supervised by the department chair or officer in charge.
    • Support may be granted, upon the recommendation of the Scientific Research Committee, to a research project in which the university partners with another institution or more, or to support a joint research by a faculty or staff member of the university with an individual or institution from outside the university, provided that this institution has previously partnered with the university.
    • The university may allocate part of its research budget to researchers, provided that this is not in excess of three credit hours in value, added to the burden of researcher teaching or considered as overtime. The total burden should not exceed 15 credit hours, including the research burden. In this case, the final installment of the researcher’s bonus (10%) is paid (as overtime) after the researcher has already submitted the final report.
    • The university president may assign a researcher or more to carry out a specific scientific study, based on a recommendation from the Scientific Research Committee, and the president establishes conditions of support in each case as he/she sees fit, upon the recommendation of the Scientific Research Committee.
    • These instructions shall be reviewed after a year of application, based on the lessons learned from their application.

General Provisions

  • Article (1): The president decides on cases not mentioned in these regulations.
  • Article (2): These regulations repeal all conflicting provisions in any previous instructions or decisions.